d
c

Vendor Application

The 2018 Colorado Scottish Festival will be held in Edgewater, Colorado at Citizens Park – 5420 W. 24th Avenue, Edgewater, CO 80214 – the park is bordered by W. 22nd Avenue and W. 24th Avenue to the North and South, and Edgewater Elementary School to the West. It is a couple of blocks west of Sloans Lake.

We are welcoming applications for Vendor booth space. We are happy to receive applications – please understand that we cannot guarantee booth space to all who apply. APPLICATION DEADLINE: July 1, 2018

Please choose one of the options below to register your vendor by July 1, 2018.  Once approved you will be sent a payment form. Space is limited.

Craft and Material Vendor Package: 

10×10 ft space on Vendor Row (does not include tent) $140
10×20 ft space on Vendor Row (does not include tent) $280
20×20 ft space on Vendor Row (does not include tent) $560

Food Vendor Package:

10×20 ft space (does not include tent) $400
20×20 ft space (does not include tent) $700

        *Electricity is limited and will only be available in certain areas.

INSURANCE
EVERY VENDOR MUST submit a Certificate of Liability Insurance, with the Colorado Scottish Festival listed as an Additional Insured. This certificate should be submitted with your payment and signed Vendor Agreement, but it absolutely MUST be in my hands by Monday, July 30, 2018, or you will not be permitted to set up on the Festival grounds.

LIABILITY

• While the Festival grounds will be patrolled at night, Vendors accept responsibility for all lost or stolen merchandise or equipment.
• Vendor accepts all responsibility, liability and costs for any damage to booth, to customers, to Festival and to the environment.

TAXES
The sales tax rate in Edgewater is 8%.

PAYMENT DEADLINE
The ENTIRE payment due (including charges for additional equipment), along with the signed Vendor Agreement and Proof of Liability Insurance, must be received no later than Monday, July 10, 2018.
All checks should be made payable to Colorado Scottish Festival.
Mail to:
Meg Stern, Vendor Coordinator
832 Altair Drive
Littleton, Colorado 80124
Payment, signed Vendor Agreement and Insurance Certificate should be mailed to me at the address shown above.

CANCELLATIONS
Cancellations are to be sent to me in writing, either via E-Mail or U.S. Mail, and must be received by me prior to July 14, 2018, for a refund of money you’ve already paid. A refund of money for notification received by me after July 13, 2018, will be determined on a case by case basis.

VENDOR DOCUMENTS
All of your required Vendor documents will be emailed to you prior to the Festival.

SET-UP
Set up on Friday, August 3, will be from 9:00 a.m. to 5:00 p.m. You may also set up on Saturday morning beginning at 6:00 a.m. I will be at the Festival site between 9:00 a.m. and 5:00 p.m. on Friday and beginning at 7:00 a.m. on Saturday. All set up must be completed, with your vehicle parked in a designated Vendor parking area, by 8:00 a.m. on Saturday morning.
I strongly encourage you to set up on Friday, as things are very hectic and congested on Saturday morning, and the Vendor area is compact.

VEHICLES
Vendor vehicles may be temporarily parked in your booth area for unloading and reloading. Once you’ve unloaded, you’ll be directed to Vendor parking.

PETS
The Festival is dog friendly, so you may bring your dog(s) with you. However, they MUST be on a leash, you MUST clean up after them, and there are only a few hotels that are dog friendly.

QUESTIONS
Please direct all inquiries to:
Meg Stern, Vendor Coordinator
vendors@scottishgames.org
720-454-4103
We encourage you to read through this packet and complete the attached Registration Form as soon as possible to reserve space for the 2018 Festival. The deadline for registration is July 14, 2018 at 4:00pm. Registrations and additions/changes received after that time will be subject to a 20% late fee. Please understand that due to limited space we cannot guarantee booth space to all who apply

We look forward to your participation in the success of the 55th Annual Colorado Scottish Festival!

Download Application here  –  2018CSFVendorApplication

  • ONCE ACCEPTED INTO THE COLORADO SCOTTISH FESTIVAL, I AGREE:

    A. To hereby release and forever discharge Colorado Scottish Festival, The City of Edgewater and its officers and agents. All sponsoring organizations, and their directors, officers, employees, agents and volunteers from any responsibility, personal liability, claims, loss or damages arising out of or in conjunction with my application and participation in the Colorado Scottish Festival. the Colorado Scottish Festival will not be responsible for any injury sustained by artists, vendors or guests while within space designated for the aforementioned, including the sale of all products or services occurring at such booth space. I agree to pay for all damages that may have been caused as a result of the operation of my booth, sale of my products or of any of my other actions at the Colorado Scottish Festival. I further agree to store my products, merchandise, and/or art at my own risk without exception or limitations.

    B. To supply my own tent(s) along with all necessary equipment and tables and chairs for my products.

    C. To comply with all representations of this application and with all of the conditions and deadline set forth in the informational letter sent me upon acceptance into the Colorado Scottish Festival. I Further agree that if I do not comply with such representations or conditions, nor meet all requirements, I may not be allowed to operate that day of the Festival and I would forfeit all entry fees.

    D. To attach a certificate of insurance representing a minimum of $1,000,000 liability or to complete an indemnity form releasing City of Edgewater and the Colorado Scottish Festival.

    E. To leave my space as I found it, properly disposing of trash and all waste products within the components made available by the Colorado Scottish Festival, and removing all my equipment in a timely manner at the conclusion of the Festival. I agree to pay for any expenses that Colorado Scottish Festival may have incurred as a result of my not fully cooperating with the Festival organizers. Minimum fee incurred for non-compliance is $500.

     F. To use my best efforts to present high quality products and services and to cooperate with Festival organizers in assuring the Colorado Scottish Festival will be the best possible.

    G. Should an Act of God/terrorism/Mother Nature/or Community Disaster occur, Colorado Scottish Festival staff will make all decisions regarding the Festival based on safety first. Colorado Scottish Festival cannot accept the risk of disaster for everyone. Each participant and vendor needs to accept the risk of his or her entry fee. There will be NO REFUNDS. The money paid is spent developing the event. Colorado Scottish Festival does not save money if you do not participate in the event. Colorado Scottish Festival has ordered and is liable for every supply, rental and services needed for the event, regardless of the outcome. These costs include but are not limited to paying for marketing, entertainments, permits, event staff, offices and administration costs all year.

     I have read, understand and will comply with all rules and regulations as outlined in this application.


Please enter the security code:
security code
Security Code:
Submit